Review the Accounting Ledger daily breakdown
You can filter by date, adjust explanation details, export PDFs, and (with permission) add or edit ledger operations directly from this page.
ℹ️ Use this report for daily reconciliation and to verify how billing and payments impact your register balance.
How to access the Accounting Ledger
Open Reports
Go to Operational Reports
Click Accounting Ledger
Permissions required
To open this report:
View Accounting Ledger
To add, edit, or remove entries:
View Accounting Ledger Operations
If you don’t see this report, contact your clinic administrator to update your permissions.
Before you start
The default view loads the current week
PDF export is available only when ledger entries exist for the selected range
Overview
The Accounting Ledger displays daily register activity grouped by date. Each day includes:
Starting Balance
Individual ledger entries
Ending Balance
Each entry shows:
Date
Document No.
Operation
Type (Billing or Payment)
User
Explanation
Billing amount
Payment amount
Running balance
Actions
Filter by date range
You can limit the ledger to a specific period.
Steps
Locate From and Until
Select your date range
The table reloads automatically
Customize the Explanation column
You can include additional details in the Explanation column.
Options
Operation Type
Recipient’s Name
Steps
Find Include in the explanation column
Enable one or both options
The table updates instantly
Add a screenshot here
Understand ledger rows
Each day contains:
Starting Balance (Opening balance for the day)
Ledger entries (Individual billing and payment operations)
Ending Balance (Final balance after all transactions)
Billing increases balance
Payment decreases balance
Row actions
Each entry includes an Actions menu.
Available actions may include:
Edit details
Set Initial Balance
View disposition
Download disposition
Remove
Remove entry
Open Actions
Click Remove
Confirm deletion
Add Operation
You can manually add a ledger entry.
Steps
Click Add Operation
Select Billing or Payment
Complete required fields
Click Save
Set Initial Balance
If no starting balance exists, you’ll see Set Initial Balance.
Steps
Click Set Initial Balance
Enter starting amount
Save
This becomes the first row in your ledger.
Export PDF
Use PDF Export Options to download ledger reports.
Available formats:
Daily report
Date range summary
Date range with daily breakdown
Steps
Click PDF Export Options
Choose format
Click Download or View
The export respects:
Date filters
Explanation column settings
When to use the Accounting Ledger
Use this report to:
Reconcile end-of-day cash
Verify billing vs payments
Audit manual operations
Check starting and ending balances
Export financial records