Tails can now listen to your entire visit, transcribe everything and even break it down in the SOAP format. You only need to review the content (you can make any adjustments you need) and 'Sync with Record' - all your notes are done!
AI Dictation is part of Tails, the veterinary AI assistant that makes your job easier, from summarizing medical information, helping with dosage calculations to writing personalized discharge notes and automating check-in and prescreening.
Setup
If you're interested and want to learn more about how it works, pricing, and next steps, please feel free to get in touch with us through chat, contact your account manager, or send us an email at tails@digitail.io.
How does it work?
All records now come with a 'Quick SOAP' option that you can find on the right corner.
Click on it, and start recording your visit
You can leave the recording on while talking to the pet parent or other colleagues.
Click on the blue check mark & wait to see the transcription
Click on Process transcription
Tails will automatically break down the transcription in a SOAP format (including summary and recommendations, besides subjective-objective-assessment-plan).
Check the result
You can always adjust the content.
Click on the 'Sync with Record' button.
The text will be synced with the relevant fields in the SOAP.
Quick SOAP - Native Language Recognition
Tails enables users to record spoken content in their native language, with the transcription automatically generated in that language. There's no need to adjust any settings; the system will intuitively recognize the spoken language and transcribe it accurately.
Quick SOAP - Manual Language Selection
For users who prefer to specify the transcription language, Tails provides a dropdown menu with various language options. To set a specific language, click on the settings button on the top right corner of the Quick Soap. This option ensures that transcription consistently occurs in the selected language, regardless of what’s spoken.
Quick SOAP Review
All your SOAP notes are now done.
Initiate your Quick Soap directly from the flowboard. Be faster by starting the recording from the flowboard card. Allow Tails to generate your SOAP notes and only sync the generated notes with your record.
While using the Quick Soap, you have the ability to:
add multiple recordings
pause or cancel the recording
copy the whole Quick Soap or just specific fields
Before syncing with record, you can use the 👍 👎 icons to let us know if the SOAP breakdown was accurate so Tails can improve according to your specific needs and use cases.
Quick SOAP Persistency
Finalize your Quick SOAP from any device or window. Your data will remain saved until you sync with record.
Upload Audio Files
Now you can let Tails process audio files directly from your mobile phone or any other recording application. Simply use the 'Add Audio File' option or drag and drop your file to get started.
If you’re a mobile vet working in remote areas, or if you experience slow network performance, Tails ensures you stay efficient no matter the conditions.
Tails AI Dictation also works on its own as a straightforward solution for dictation and voice-to-text transcription. You can use it for general quick notes, client communication or other situations that might not be related to the SOAP.
Click the button below to find out more details.
Fix Transcription or Report a Problem
With generative AI, we understand that occasional inaccuracies can occur.
Fix Transcription
If the transcription doesn't appear as expected, click on "Fix Transcription" to have Tails re-generate it for you.
Report a Problem
If the problem persists even after adjusting the transcription, you can report the issue directly. This will allow us to access your audio file automatically, helping us troubleshoot and enhance our service.
Share your Feedback
Use the 👍👎 section at the end of the Quick SOAP to know how Tails did.
Success Stories
With Tails AI Dictation, our veterinarians are saving approximately 8 minutes per SOAP note. This translates into over 10 hours per week per DVM
Brian Bernatzky, Hospital Manager at Paumanok Veterinary Hospital
The SOAP entry massively changed our DVM's day. And she is out of the office every day on time.
Dermot Jevens, CEO at AcharaVet
I'm consistently the same doctor whether I'm tired or not, Tails dictation helps me.
Michelle Woodruff, DVM at Woodruff Veterinary Services
FAQ
Are particular types of microphones necessary for use?
No specific types of microphones are required. Effective dictation can be achieved using any device equipped with a built-in microphone. For optimal performance, it is advisable to minimize background noise.
Is there a duration limit for dictation recordings?
Yes, the dictation can is set to a maximum duration of 20 minutes.
Is it possible to add additional recordings to the same Quick Soap ?
Yes, after finalizing a recording and Tails is transcribing the text, you may initiate another recording by simply clicking on the microphone icon.
What audio file types are supported?
You can upload your files with the following extensions: .mp3, .wav, .m4a. In case Tails does not support a specific file type, you will get an error flag.
Keep in mind that in the US 🇺🇸, 11 states require the consent of everybody involved in a conversation or phone call before the conversation can be recorded. Those states are California, Delaware, Florida, Illinois, Maryland, Massachusetts, Montana, Nevada, New Hampshire, Pennsylvania, and Washington.