AI Dictation is a native dictation / voice-to-text solution readily available in Digitail that helps you record notes, client communications, and entire visits in no time.
AI Dictation is part of Tails, the veterinary AI assistant that makes your job easier, from summarizing medical information to dosage calculations to writing personalized discharge notes and automating check-in and patient intake.
Setup
If you're interested and want to learn more about how it works, pricing, and next steps, please feel free to get in touch with us through chat, contact your account manager, or send us an email at tails@digitail.io.
How does it work?
AI Dictation is available in multiple places in Digitail, and it can be used for quick notes, dictating discharge notes and other client communication or directly in the Record (standalone or in combination with Quick SOAP).
Tails enables users to record spoken content in their native language, with the transcription automatically generated in that language. There's no need to adjust any settings; the system will intuitively recognize the spoken language and transcribe it accurately.
๐๏ธ Quick Soap Dictation
Tails can now listen to your entire visit, transcribe everything and even break it down in the SOAP format. You only need to review the content (you can make any adjustments you need) and 'Sync with Record' - all your notes are done!
๐๏ธ General Dictation - Quick Note
You can find the dictation widget in the top right corner. You can record multiple sessions and then copy and paste the information where you need it. The notes will be saved, so you can change tabs without worrying.
๐๏ธ Record/SOAP Dictation
Next to each field in the Record, you can see the dictation widget. Click on it to record and transcribe specific information in the right place.
๐๏ธ Dental Chart Dictation
When compiling a dental chart, you have the option to verbally dictate the findings directly into the text fields.
Click the button below to find out more details about dental charts.
๐๏ธ Phone Calls Smart Summarization
When entering client communication note, you can dictate the message you wish to send (whether via email or text), or record notes from a phone call or other interactions.
Use the Smart Summarization to transform your entire phone log to a summary.
You can always change the tone and size of the summary.
๐๏ธ Chat Dictation
Use dictation to send messages to the pet parents, directly in the chat.
๐๏ธ Tails Assistant Dictation
You can also ask Tails Assistant different questions simply by dictating them instead of typing.
Click the button below to find out more details about dental charts.
FAQ
Are particular types of microphones necessary for use?
No specific types of microphones are required. Effective dictation can be achieved using any device equipped with a built-in microphone. For optimal performance, it is advisable to minimize background noise.
Is there a duration limit for dictation recordings?
Yes, the dictation is set to a maximum duration of 20 minutes.
If Tails is hallucinating, can I ensure the dictation transcription is not lost?
In case Tails is hallucinating, we've trained Tails to be even smarter. Additional training is available when you press on "Click to Fix Transcription" available on the Quick SOAP as well as on the Phone Calls Recordings.
Keep in mind that in the US ๐บ๐ธ, 11 states require the consent of everybody involved in a conversation or phone call before the conversation can be recorded. Those states are California, Delaware, Florida, Illinois, Maryland, Massachusetts, Montana, Nevada, New Hampshire, Pennsylvania, and Washington.